Facilities Management

Features

Self-Serve Community Access

Community members can:

• Create and maintain their accounts, reset their passwords, and update their account information.
• Use help menus throughout the system to guide them through the Permit Request process.
• Review the status of their Permit Request in real-time via the Web.
• Print a copy of their permit online, after it has been approved.
• View a calendar of events to find available dates for their activity and desired facility.

Transparency & Accountability

Community members can:

• Immediately review a cost quotation for use, prior to submitting a Permit Request.

Administrators can:

• Quickly and easily produce Excel reports detailing facility-usage and revenue generated.
• Permit Requests can be submitted directly to the District Office with a copy sent to the school.
• Control and update Facility Use Rates and Custodial Charges in a centralized database.

Tailored to Individual Needs

FacilityPoint™ can be customized to:

• Specify holiday dates, when facilities are unavailable for use.
• Auto-adjust Use-Fees based on the time of day and day of week.
• Support up to six classes of users (e.g., commercial use permits vs. non-profit use permits, etc.) with associated Use-Fees and minimum time bookings.
• Provide tailored information fields for facility information and legal notices.
• Send Permit Request notices and status updates via email to selected service personnel (i.e. food services, field maintenance, security, etc).
• Provide up to six information fields (3 text field, 3 yes/no questions) on the Facility Use Request Application

Screen Shots

FacilityPoint™ Login Page
Users can create a new account, or reset their password.

New permit request page.
Context-based help is available throughout the system.

Requests can be submitted based on a recurring schedule,
or by entering specific dates.

An easy-to-use date picker is available to help the users enter their dates.
Holiday dates appear in a different color.

Ensure that facility use terms and conditions are
agreed to prior to the application being submitted.

Users can view the live status of their application.
Once their permit is approved, they can print it from the Web site.

 

A printed permit - which users can take with them when they use the facility.

Each school can have its' own calendar.
Users can view an entire day, week, or month.

Approve permits in two easy steps: Click Approve, then OK!
Select any additional users who should be notified that this permit has been approved.

Supports up to six different fee groups (i.e. non-profit, commercial, etc.).
Rates can vary based on the time of usage, or the day of the week.

FacilityPoint 2.0

There are 2 options for FacilityPoint Licensing

1. HostPoint License – Includes:

• HostPoint - IDS will host the FacilityPoint application for you at their secure Data Center that provides Disaster Recovery and Business Continuity, to deliver anywhere, anytime access to FacilityPoint as a website over the Internet (no client hardware or application administration by staff is required – you just pay a monthly service fee and SectorPoint does it all for you!) FacilityPoint complete setup – you’ll be ready to begin generating revenue using FacilityPoint in as little as 10 days!
• 24-hour x 365-day guaranteed access to the latest releases of FacilityPoint.
• Six (6) hours of "one-to-one" live training via tele-conference within the first 90-days of purchase.
• Five (5) technical support sessions per year via telephone or email.

2. Current Release Only (CRO) License – Includes:

• FacilityPoint complete setup – you’ll be ready to begin generating revenue using FacilityPoint in as little as 10 days!
• Download minor* releases of FacilityPoint version purchased (first year only).
• Six (6) hours of "one-to-one" live training via tele-conference within the first 90-days of purchase.
• Eight (8) hours of customization.
• Five (5) technical support sessions during the first after purchase via telephone or email.

* Note: A "minor" release (e.g., 3.1) is defined as a release that is intended to repair any minor anomalies that may exist in the "major" release (e.g. 3.0) of a software product.

System Requirements

The following are the minimum server requirements:

• Dual-processor computer with 1 gigabyte (GB) of available memory (2 GB is recommended) and a clock speed of 2.5 gigahertz (GHz)
• Microsoft Windows Server 2003/2008, all editions
• One of the following operating systems:
  • Microsoft Windows Server 2003 with Service Pack 1 (SP1)
  • Microsoft Windows Server 2008 with Service Pack 1 (SP1)
• Internet Information Services (IIS) in IIS 6.0
• Microsoft Office SharePoint Portal Server 2007 (MOSS) or Microsoft Windows SharePoint Services (WSS) version 3
• 300 megabytes (MB) of available disk space
• Microsoft Internet Explorer 6 or greater for advanced administration features.
  

The following are the minimum requirements for mailing list contributors:

• One of the following operating systems:
  • Microsoft Windows XP
  • Microsoft Windows Vista
• 256 MB of available memory
• 10 MB of available disk space